Thought Leadership
FTAPI, provider of secure data transfer solutions, is adding a comprehensive audit trail feature to its core product FTAPI SecuRooms. This new tool improves the transparency, security and compliance of company data by logging all activities within a system or process.
This makes it easier for companies to comply with legal regulations when securing their data.
An audit trail is a detailed, chronological and tamper-proof record of activities performed in a system or process. These records are crucial to ensure the integrity and security of systems by providing transparency and traceability of all actions performed.
Components of the audit trail feature
The audit trail feature includes several key functions:
- Chronological recording: All activities in a data room are documented in the order in which they occur, enabling precise tracking.
- Detailed information: Each action is recorded in detail, including the user performing the action, the type of action and the time.
Advantages for companies
- Security and data loss: The logging of all access and modification activities provides an additional layer of security to detect and prevent suspicious activities at an early stage.
- Business continuity: Potential risks can be quickly identified and managed to minimize any negative impact on the business.
- Compliance: Audit trails help to fulfill legal requirements and regulations such as GDPR, SOX and HIPAA by providing detailed evidence of how data and processes are handled.
- Troubleshooting and tracking: In the event of problems, the records can be used to identify the cause and check corrections.
- Control and monitoring: Project managers gain transparency and can clearly assign responsibilities, which supports the optimization of processes and accelerated troubleshooting.
Increasing relevance of audit trails
The importance of audit trails is constantly growing, as companies have to comply with a large number of complex regulations when handling (sensitive) data. Audit trails provide the necessary proof of compliance and help to avoid fines. In addition, they enable the rapid identification and investigation of suspicious activities in the face of the increasing threat of cybercrime. In today’s business world, which is increasingly focused on transparency and accountability, audit trails promote a culture of accountability by ensuring that all actions are traceable.
In view of the complex IT landscape, audit trails help to maintain an overview and support the continuous improvement of systems. They significantly facilitate and accelerate audits by auditors and confirm the accuracy and reliability of information. By analysing audit trails, companies can identify and improve inefficient practices, which helps to optimize business processes.
“At a time when legal requirements and the threat of cybercrime are constantly increasing, audit trails are essential,” explains Kornelius Brunner, CPO at FTAPI. “Our solution ensures that companies can not only protect their data, but also prove that they comply with all relevant regulations.”
The audit trail has been available for customers with FTAPI SecuRooms licenses since June 2024.
(pd/FTAPI)
